Administrative Clerk

HR at Kaufman & Canoles•Virginia Beach, VA

4d•Onsite

About The Position

The Virginia Beach office of Kaufman & Canoles is seeking an Administrative Clerk. Under general supervision provides general office support with a variety of administrative and related tasks. Responsible for answering incoming calls , directing calls to the appropriate personnel, setting up and cleaning up conference rooms, kitchen organization and cleaning, supply inventory and stocking, processing outgoing postal mail, sorting inter-office and incoming postal mail, check requests, accepting payments from clients, supports the Attorneys with various task such as time sheets, pleading indexes, folder labels, copies/prints and other duties as assigned. Maintains positive contact with attorneys, support staff and clients; observes confidentiality of client and firm matters. Candidates should be proficient in Microsoft Office, have excellent communication and writing skills and exhibit attention to detail.

Requirements

High school diploma or equivalent required.
Exceptional written and oral communication skills.
Excellent organizational skills, strong ability to multi-task and attention to detail.
Demonstrate proactive approach to problem-solving with strong decision-making capability.
Operational knowledge of standard office equipment including copier, scanner, and telephone.
Proficient in Microsoft Office and Outlook.
Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.
Personal vehicle and valid driver’s license.

Nice To Haves

Legal industry experience preferred.
Previous client/customer service is a plus.

Responsibilities

Working hours are 8:30 – 5:30.
Primary responsibility is covering the front desk as a backup to the receptionist.
Pick-up postal mail from Post Office before the start of each shift.
Reviews, sorts and dates mail.
Deliver courier runs to local courts and offices as needed.
Operates standard office equipment, including personal computer, copier, scanner, and telephone.
Assists in the preparing for and setting up meetings.
Cleaning and inventory of kitchen areas, conference rooms and supply areas.
Assist in filing, closing files, creating legends, and making copies for attorneys.
Act as point of contact for Facilities/HR with various tasks (to include cleaning).
Performs a variety of other administrative tasks as assigned.