Administrative Asst

Liberty Lift Solutions • Midland, TX

20h • Onsite

About The Position

Liberty Lift Solutions LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This candidate must be able to work in a fast-paced environment and be local to the Midland, TX area. This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive, and it will be necessary to possess strong computer skills, to execute work efficiently with strong attention to detail.

Requirements

• Excellent customer service skills
• Strong organizational skills with the ability to multi-task
• Able to meet deadlines
• Possess excellent organizational skills and must be self-motivated
• Proficiency in using Outlook (E-mail), attaching files, forwarding, corresponding in a professional and courteous manner
• Proficiency in using Microsoft Excel to build and maintain spreadsheets needed to track AR submissions, AP, completed jobs, etc.
• Experience and understanding of a PO system and how it affects invoicing and inventory
• A valid Driver’s License
• Qualified to work in the US

Nice To Haves

• Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks should they arise

Responsibilities

• Assist with billing and accounts receivables
• Obtain required information to submit invoices to the customer for payment
• Submit invoices to customers for payment utilizing outlook, Open Ticket/ Invoice, Ariba, DocVue and others
• Reconcile AR collections report weekly
• Accurately maintain electronic files so they remain updated and easily accessible
• Process purchase orders, transfer orders & job orders
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Greet visitors
• Order supplies for the office and field crews as needed
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Utilize office appliances such as photocopiers, printers etc. and computers for word processing, spreadsheet creation etc.
• Assist in various tasks as requested by management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed