Administrative Asst & Operations Coordinator, Part-time

Mirkin Solutions - Your People Operations People • Teaneck, NJ

2d • Hybrid

About The Position

The American Society for Holocaust Education and Remembrance (ASHER) is a nonprofit organization working with key partners to educate the world about the Holocaust so that its memory and lessons play a prominent role in the fight against antisemitism and hatred. The Administrative Assistant & Operations Coordinator will provide administrative and logistics support to ensure efficient workflows across a variety of activities and responsibilities. They will report to the Executive Director and must demonstrate excellent judgment and take initiative on a wide array of projects.

Requirements

• Associate's degree and 2 to 4 years relevant experience or equivalent combination.
• Must have strong interpersonal skills and can effectively communicate both in writing and verbally.
• Must be organized, detail oriented and demonstrate the ability to multitask and meet deadlines.
• Must be able to work with highly sensitive, personal information and maintain strict confidentiality.
• Must be able to work with a variety of desktop and online applications (Microsoft Office Suite, Adobe, Google Docs, etc.).
• Demonstrated ability to coordinate events and meetings is required.
• Must be able to work independently.
• This individual must live in the New York Tri-State area to be available for local meetings on an as needed basis.

Nice To Haves

• Knowledge of database management is a plus.
• Knowledge of and experience working in organizations with informal education offerings is a plus.

Responsibilities

• Provide administrative support for the Executive Director, including meeting scheduling, preparing briefings, minutes, and other support materials for the ASHER Board, and drafting of general correspondence, and emails.
• Maintain the Executive Director’s calendar, schedule and organization meetings, as well as the coordination of some team travel and expense management.
• Provide event planning and logistics support for educational and cultivation events. Including managing guest lists, invitation creation, RSVP tracking, event staffing, and working with offsite partners on room booking, catering, and other event logistics as needed.
• Work in collaboration with the ASHER CFO, support donor activity and tracking including letter writing, pledge statements, tracking and monitoring incoming gifts, and maintaining donor data in information systems.
• Partner with outside organizations on education programs and initiatives as needed.
• Working in coordination with outside consultants, assist in managing website and social media accounts.
• Coordinate IT support for the Executive Director and ASHER team.

Benefits

• Equal Opportunity Employer
• Commitment to equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.
• Ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability for service in the United States Armed Forces.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree