Four Rivers Administrative Assistant I

Texas Health & Human Services Commission•RICHMOND, TX

30d•$2,606 - $3,405•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! The Unit Admin works under the direct supervision of the Unit director. The Unit Admin will work occasional flex hours as the need arises. The Unit Admin is responsible for working harmoniously with peers, unit staff and other facility staff at all times.

Requirements

Skills in office or related clerical work
Skills routine office practices and procedures.
Skills in business English, Spelling, Punctuation, Math.
Ability to operate standard office machines.
Ability to organize materials and activities
Ability to deal with the public and co-workers in a pleasant, effective manner.
Ability to understand and carry out moderately complex oral and written instructions.
Valid Texas Driver’s License is required.
High School diploma or GED equivalent.
Minimum of 3 years work experience in a records/clerical setting.
Experience using a personal computer for inquiry and date entry.

Nice To Haves

clerical work experience may substitute for education.
Experience in time keeping and payroll preferred.

Responsibilities

Filing and maintaining client records according to ICF/MR requirements and regulations.
Computing ICF/MR staffing ratios,
Maintaining assigned unit’s virtual client folders up to date.
Typing for professional staff and receptionist duties:
Serving as back-up unit clerk to sister unit.
Files reports in Virtual Client Folders to ensure the availability of pertinent information for use by facility staff. (15%)
Files reports and forms in client records to ensure the availability of pertinent information for use by facility staff. (15%)
Thins client records per facility retention schedule in order to maintain the charts in good condition. (15%)
Calculates and maintains unit staffing ratios for use by administration and outside agencies as needed. (10%)
Informs supervisor of the receipt of monthly assessment data and monthly filing data from designated unit and facility staff. (10%)
Enters monthly assessment data in facility databases in order to track facility compliance with applicable internal and external audits. (15%)
Performs other tasks as assigned to maintain client records according to ICF/MR requirements and regulations. (20%)
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.