Administrative Associate

University of Texas at Austin

12d • Onsite

About The Position

The Administrative Associate provides pre- and post-award research administration support for the Meadows Center for Preventing Educational Risk. The role maintains and monitors research project budgets, supports Principal Investigators with amendments and progress reports, coordinates travel, and processes payments, contracts, and purchasing. It also works with research staff to prepare proposals for prospective sponsors in accordance with university and sponsor requirements and deadlines, and handles other administrative tasks as needed.

Requirements

• A high school degree or GED and five years of relevant experience, or a bachelor’s degree and at least one year of administrative, program, business, higher education, or related professional experience.
• Experience in sponsored programs administration, preferably in a higher education, nonprofit, research, or public-sector setting.
• Working knowledge of federal grant regulations, including 2 CFR 200 and Uniform Guidance, and experience applying institutional or funder compliance requirements.
• Strong organizational skills and demonstrated ability to manage multiple assignments, deadlines, records, and priorities accurately.
• Excellent written and verbal communication skills and ability to interact professionally with faculty, staff, students, visitors, and external partners.
• Experience supporting administrative functions such as travel, purchasing, record-keeping, or similar processes.
• Proficiency with common office productivity and collaboration tools and ability to learn new administrative systems.
• Ability to exercise discretion, maintain confidentiality, follow established procedures, and recognize when matters require escalation.
• Ability to work independently and collaboratively in a fast-paced environment.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Experience in financial planning, budgeting, or analysis.
• Direct experience managing sponsored project and research grant funding.
• Excellent organizational and analytical skills.

Responsibilities

• Maintain and monitor research project budgets and work with Principal Investigators on amendments and progress reports.
• Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations.
• Process payments, contracts, and purchasing for Meadows Center staff, consultants, and participants.
• Work with research staff to prepare proposals for prospective sponsoring agencies and organizations, following university and sponsor guidelines and deadlines.
• Perform other administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED