Administrative Associate

The Vanguard Group • Malvern, PA

1d • Hybrid

About The Position

Internal descriptions note this role as a high-visibility, high-impact opportunity with exceptional networking potential and exposure to senior leadership. You’ll be joining a team that values: Purpose-driven work, Collaboration and trust, Continuous learning and development, A balanced, supportive work environment.

Requirements

• Strong organizational skills and exceptional attention to detail
• Clear, professional written and verbal communication
• Ability to prioritize in a fast‑moving environment
• Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)
• Good judgment, confidentiality, and a proactive, team‑oriented approach

Responsibilities

• Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared.
• Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed.
• Support team routines, events, onboarding, and communication flow across the group.
• Create and update basic documents, slides, and communications. Manage distribution lists and ensure information moves clearly and timely.
• Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations.
• Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department.

Benefits

• Internal descriptions note this role as a high-visibility, high-impact opportunity with exceptional networking potential and exposure to senior leadership.
• You’ll get to partner closely with leaders, build relationships across the business, and gain a holistic view of how teams work together to fulfill our mission.
• A balanced, supportive work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed