Administrative Associate (Part-time)

The Haskell Company•Frisco, TX

10h•Onsite

About The Position

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact. The purpose of this role is to provide a wide variety of advanced clerical, secretarial, and receptionist support to office team members.

Requirements

High school degree or equivalent with 0-1 year of office, secretarial, or clerical experience.
Proficiency in Microsoft Office
Strong organizational skills
Ability to work overtime as required and approved
Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently
Ability to perform a variety of basic clerical duties, which may change often and be shared with others
Detail-oriented and recognizes errors in numbers and spelling in written materials
Ability to keep confidential information
Ability to perform basic mathematical calculations
Ability to accomplish the described duties through the use of appropriate computer and general office equipment

Responsibilities

Courteously greet visitors and clients, offer refreshments, determine their needs, notify appropriate host of arrival, and direct them to the appropriate person or office
Provides administrative support upon request, including maintaining calendars updating/distributing correspondence, photocopies, faxes, filing and telephone coverage
Maintains responsibility for general administrative support functions to the section to ensure efficient utilization of time
Maintains an environment to promote efficiency and visual appeal
Maintains lobby area, information and displays
Monitors interior plant maintenance
Performs data entry within appropriate timeframes
Maintains copier/facsimile supplies including toner, developer, inks, cartridges, and parts as needed
Maintains current list of vendors and repair services and contact for service as needed
Replaces toners, inks, diffuser oils, and cartridges as needed
Responsible for ordering, restocking, and maintaining an accurate inventory of standard corporate supplies
Verifies and codes invoices for all supplies, forward to supervisor for approval
Issue charge tickets for any non-standard supplies with approval from the supervisor
Liaison between the company and supply vendors. Reorders mailroom supplies (shipping materials, postage, etc.) as required
Assists the primary coordinator with office events
Coordinate client visits with: Hosting, Food Service, Transportation, Conference Rooms, Badges, Visitor information
Setup and cleanup for corporate daytime meetings/conferences
Maintains accurate inventory for soft drinks, coffee, water, paper, and plastic products
Codes and verifies incoming invoices for payment. Issue timely invoices for services and supplies as needed
Maintains current calendar for upcoming meetings/conferences