Administrative Assistant Part-Time

BKF•Oakland, CA

5d•$24 - $30•Hybrid

About The Position

We are hiring an Administrative Assistant to work out of our San Francisco and Oakland Office! This role involves planning and executing office events, cultivating office culture, managing mail and package delivery, maintaining office spaces, assisting with reservations and visitor access, coordinating with property management, supporting office leadership with administrative tasks, and contributing to miscellaneous projects. The position requires excellent organizational skills, proficiency in Microsoft Office Suite, a self-starter attitude, and strong communication skills.

Requirements

Excellent organizational skills.
Proficient in Microsoft Office Suite
Self - starter
Strong communication skills
1-3 years applicable experience supporting an office with administrative duties.

Nice To Haves

Strong preference for those with experience in the AEC industry.

Responsibilities

Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, companywide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc.
Cultivate the office culture for internal and external clients.
Work alongside all admins throughout the company to create a consistent and exciting office experience.
Own the incoming and outgoing mail and package deliver process for the office.
Fill out letters of transmittal as needed.
Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space.
Assist in coordinating desk, office, and conference room reservations when needed.
Assist with adding visitors to the building security list.
Assist in coordinating with property management, including floor warden duties.
Assist office leadership with expense reports.
Assist with ordering insurance certificates as needed.
Assist accounting with invoice backup.
Help with miscellaneous projects and tasks for the office and company as needed.