Administrative Associate 633623

Oklahoma State University • Stillwater, OK

4d • $20 - $25 • Onsite

About The Position

Responsible for the administrative and employee management functions of the Veterinary Clinical Sciences department within the College of Veterinary Medicine. Employee management oversight includes recruitment and hiring; preparing necessary payroll documents; reviewing and entering timesheets and leave reports; auditing payroll reports for accuracy; and maintaining employee records. The role initiates and completes annual review processes, including faculty A&D and RPT processes, monitors annual faculty license renewals, and coordinates locum coverage and faculty overload schedules to ensure payments are processed accurately and on time. The associate assists the department head with Salary Planner annually, compiles and analyzes information for reports on research, teaching, and service, and provides other assistance and performs other duties as assigned.

Requirements

• High school diploma or GED, conferred on or before the agreed-upon start date; post-secondary education may substitute for required experience.
• Seven years of experience; post-secondary education may substitute for years of required experience.
• Excellent interpersonal communication skills to interact professionally with all levels of administration.
• Self-motivation and strong organizational skills.
• Ability to exercise independent judgment and make decisions while working with minimal oversight or supervision.
• Experience with MS Office.
• Ability to maintain confidentiality.

Nice To Haves

• Bachelor's degree.
• Ten years of related experience, or a bachelor's degree with five years of related experience.
• Experience in a university, medical, or veterinary environment is preferred.
• Supervisory skills.

Responsibilities

• Oversee employee management functions, including recruitment and hiring.
• Prepare payroll documents and review and enter timesheets and leave reports.
• Review and audit payroll reports for accuracy and maintain employee records.
• Initiate and complete annual review processes, including faculty A&D and RPT processes.
• Monitor and ensure annual faculty license renewals are completed.
• Coordinate and maintain locum coverage and faculty overload schedules, ensuring timely and accurate payments.
• Assist the department head with Salary Planner annually.
• Compile and analyze information for reports on research, teaching, and service.
• Assist the department head as needed and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED