Administrative Associate 633623

Oklahoma State University • Stillwater, OK

2d • Onsite

About The Position

The Administrative Associate is responsible for the administrative and employee management functions of the Veterinary Clinical Sciences department within the College of Veterinary Medicine. Employee management oversight includes recruitment and hiring, preparing necessary payroll documents, reviewing and entering timesheets and leave reports, auditing payroll reports for accuracy, and maintaining employee records. The position initiates and completes annual review processes, including faculty A&D and RPT processes, and monitors annual faculty license renewals. It coordinates and maintains locum coverage and faculty overload schedules, ensuring payments are processed accurately and on time. The role assists the department head with Salary Planner annually, compiles and analyzes information for reports on research, teaching, and service, and performs other duties as assigned.

The position is based at OSU-Stillwater and works Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings and weekends. The employee must be able to lift 25 pounds.

Requirements

• High school diploma or GED, conferred on or before the agreed-upon start date.
• Seven years of experience; post-secondary education may substitute for years of required experience.
• Excellent interpersonal communication skills to interact professionally with all levels of administration.
• Self-motivated and well organized.
• Ability to exercise independent judgment and make decisions, and to work with minimal oversight or supervision.
• MS Office experience.
• Ability to maintain confidentiality.
• Ability to lift 25 pounds.

Nice To Haves

• Bachelor's degree.
• Ten years of related experience, or a bachelor's degree with five years of related experience.
• Experience in a university, medical, or veterinary environment.
• Supervisory skills.

Responsibilities

• Manage recruitment and hiring and prepare necessary payroll documents.
• Review and enter timesheets and leave reports; review and audit payroll reports for accuracy.
• Maintain employee records.
• Initiate and complete annual review processes, including faculty A&D and RPT processes.
• Monitor and ensure annual faculty license renewals are completed.
• Coordinate and maintain locum coverage and faculty overload schedules, ensuring payments are processed accurately and timely.
• Assist the department head with Salary Planner annually.
• Compile and analyze information for reports on research, teaching, and service.
• Assist the department head as needed and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED