AdministratIve Associate

Cummins•Odessa, TX

About The Position

Cummins is seeking an Administrative Associate - Level IV specializing in Administrative Support. The role supports two branch locations in Odessa, Texas, and Hobbs, New Mexico, and provides a range of administrative services. The position may require licensing for compliance with export controls or sanctions regulations.

Requirements

4 to 5 years of experience in office administration.
High school diploma or equivalent.
Strong computer and organizational skills, including the ability to retain and manage information across multiple priorities.
Experience with account reconciliation.
Ability to multitask in a fast-paced environment.
Ability to prioritize tasks, manage competing deadlines, and maintain attention to detail.
Excellent verbal and written communication skills and a customer-focused mindset.
Experience with data entry, report generation, and office productivity tools such as Microsoft Excel, PowerPoint, and databases.
Ability to handle sensitive information professionally and discreetly.
Strong organizational and problem-solving skills.
Experience working cross-functionally with internal teams and external stakeholders.
Ability to explain complex topics clearly to diverse audiences.
Significant relevant work experience or specialized administrative skills obtained through education, training, or on-the-job experience.

Nice To Haves

Prior event planning experience.
Familiarity with order handling and project management tasks.
Familiarity with payment processing and document tracking systems.
Channel Readiness experience; training will be provided for the right candidate.

Responsibilities

Conduct research, prepare statistical reports, and respond to routine and complex information requests.
Gather, compile, and verify data, and accurately enter it into reports, presentations, forms, databases, and spreadsheets.
Complete data collection and entry, and generate reports related to departmental activities.
Prepare correspondence, schedule meetings, arrange conference calls, and greet visitors.
Respond promptly and accurately to internal and external inquiries about departmental processes.
Prepare and submit vendor, supplier, and third-party payment documentation; process entries in accounting systems and handle follow-up inquiries.
Maintain departmental policies and procedures and keep documentation up to date.
Participate in departmental improvement projects and serve as an informal resource to less experienced colleagues.
Perform other administrative duties in alignment with organizational and departmental procedures.