Administrative Associate - FHC

University of Massachusetts Medical School•Westborough, MA

10d

About The Position

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties. This entry-level role supports department operations through data entry and reporting, document and expense processing, scheduling, communications, records management, and supply ordering.

Requirements

High school diploma or equivalent experience.
No years of experience required; entry-level role.
Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook.
Organizational, verbal, written, and interpersonal skills necessary to interact effectively with all levels of personnel.
Ability to prioritize and problem solve.

Nice To Haves

Specialized secretarial training preferred.

Responsibilities

Perform data entry and generate reports.
Assist with travel logistics and schedule coordination; support completion of travel advance and authorization forms as needed.
Process and track invoices, payments, requisitions, and expense reimbursements.
Prepare materials, agendas, notes, and handouts.
Type, edit, and proofread material.
Answer phones, screen calls, take messages, and relay information within scope of authority.
Provide calendar management support.
Schedule or arrange conferences, meetings, interviews, appointments, or similar activities.
Review, sort, and file materials; set up and maintain filing systems as needed.
Provide information as needed.
Order and maintain office and other department supplies.
Open, review, and distribute incoming mail; identify priority mail and route it accordingly.
Answer routine correspondence.
Perform other duties as required.