Administrative Associate - FHC

University of Massachusetts Medical School•Westborough, MA

11d•$38,605 - $47,528

About The Position

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

Requirements

High school diploma or equivalent experience.
No experience required; entry-level role.
Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook.
Organizational, verbal, written, and interpersonal skills necessary to interact effectively with all levels of personnel.
Ability to prioritize and problem solve.

Nice To Haves

Specialized secretarial training preferred.

Responsibilities

Perform data entry and generate reports.
Assist with arranging travel logistics and coordinating schedules; support completion of travel advance and authorization forms as needed.
Process and track documents such as invoices, payments, requisitions, and expense reimbursements.
Provide administrative support with preparing materials, agendas, notes, and handouts.
Type, edit, and proofread material.
Answer phones, screen calls, take messages, and relay information within scope of authority.
Provide calendar management support and schedule or arrange conferences, meetings, interviews, appointments, or similar activities.
Review, sort, and file a variety of material; set up and maintain filing systems as needed; provide information as needed.
Order and maintain office and other department supplies.
Open, review, and distribute incoming mail; identify priority mail and route accordingly.
Answer routine correspondence.
Perform other duties as required.