Administrative Associate

Victor Careers•Manteca, CA

16h

About The Position

Under the direction of the Administrative Supervisor, the Administrative Associate provides assigned office support services. The role supports site operations through administrative tasks, intake paperwork and client-file assistance, and may take on additional site-specific responsibilities. The position requires a high school diploma or GED, at least six months of administrative support experience in a similar role, effective verbal and written communication skills, and proficiency in Microsoft products. Site requirements include a valid California driver’s license, personal automobile insurance, a qualifying driving record, required fitness standards, willingness to complete TB and drug screening tests, and a State of California background investigation. The employee must be willing to work in a culturally integrated workplace and respect human differences protected by applicable law.

Requirements

High school diploma or GED.
At least six months of previous administrative support experience in a similar role.
Effective verbal and written communication skills.
Proficiency in Microsoft products.
Valid California driver’s license, personal automobile insurance, and a driving record that meets the Agency’s Motor Vehicle Operating Standards.
Meet the Agency’s Physical Fitness Standards and Examinations.
Willingness to complete a tuberculosis (TB) test and drug screening test.
Completion of a personal background investigation conducted by the State of California.
Willingness to work in a culturally integrated workplace and respect human differences based on protected classes under applicable law.
Ability to meet the stated physical requirements, including mobility and lifting demands, walking stairs, performing CPR and First Aid as trained, sitting for extended periods in a vehicle, and using computer and telephone systems.

Responsibilities

Maintain complete and accurate data entry within established timelines.
Provide effective phone coverage.
Maintain an effective filing system.
Monitor and maintain office supplies.
Communicate professionally with appropriate site personnel about assigned tasks and site processes.
Assist with intake administration, complete paperwork, and assist with client files.
Identify opportunities to improve administrative processes and make suggestions to the Administrative Supervisor.
Perform additional site-specific duties as assigned, which may include managing site needs, providing on-site technical support to staff, processing payroll, managing psychiatric department needs, supporting HR needs, or performing administrative functions at the Administrative Office.
Complete other duties as assigned.

Benefits

Low-cost medical, dental, and vision insurance.
Life insurance for employee and family.
Nine paid holidays, PTO, and sick pay.
Mental health day.
Five bereavement days.
Three percent annual salary increases.
Costco Gold Star membership.
Retirement savings plan (403B).
100% employer-funded retirement plan.
Employee Assistance Program.
Mileage reimbursement at $0.76 per mile.
Working Advantage discount program.
Verizon Wireless discount.
Tuition assistance.
Employee referral bonus program.
Reimbursements for license registration fees, CEUs, travel, and internet/cell phone usage.
Eligibility to apply for Public Service Loan Forgiveness.
Leadership training and promotion opportunities.