Administrative Associate II

Texas A&M University System • College Station, TX

1d • Onsite

About The Position

The Administrative Associate II provides administrative support for educational related activities for the department. Exercises discretion and independent judgement with respect to matters of significance.

Requirements

• High school diploma or an equivalent combination of education and experience
• Two years of experience in office administration.
• Ability to work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.

Nice To Haves

• Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.)
• Experience in working with students
• Customer service experience
• Problem solver
• Experience in higher education
• Bachelor's degree or equivalent combination of education and experience.

Responsibilities

• Provides administrative support for Program Coordinator
• Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring.
• Ensures compliance with office policies and procedures.
• Assists Program Coordinator with pulling reports as needed.
• Processes and tracks student absences.
• Serves as primary or backup administrative support to assigned functional areas.
• Monitors submission of 4th year evaluations and sends reminders to faculty.
• Assists with pulling monthly reports for student evaluations of clinicians.
• Assists with the creation of the 4th year rotation schedule.
• Assists with Small Animal Emergency and Small Animal Primary Care student schedules.
• Assists with Small Animal Primary Care Off-site scheduling.
• Proctors students with accommodations during exams.
• Assists with scheduling exam makeups and proctors students during makeup exams.
• Assists with scheduling student exam reviews and monitors students while reviewing their exam.
• Provides support for exam processing and assessment platforms
• Gathers information and conducts research in support of the departmental administrators.
• Analyzes requirements for projects or initiatives.
• Assists with documentation reviews and updates.

Benefits

• Retirement programs
• Employee Discount Program
• Flexible Spending Accounts
• University Holidays

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED