Administrative Associate II
Texas A&M University System•College Station, TX
•Onsite
About The Position
The Administrative Associate II provides administrative support for educational related activities for the department. Exercises discretion and independent judgement with respect to matters of significance.
Requirements
- High school diploma or an equivalent combination of education and experience
- Two years of experience in office administration.
- Ability to work cooperatively with others.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Interpersonal and communication skills.
- Planning and organization skills.
Nice To Haves
- Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.)
- Experience in working with students
- Customer service experience
- Problem solver
- Experience in higher education
- Bachelor's degree or equivalent combination of education and experience.
Responsibilities
- Provides administrative support for Program Coordinator
- Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring.
- Ensures compliance with office policies and procedures.
- Assists Program Coordinator with pulling reports as needed.
- Processes and tracks student absences.
- Serves as primary or backup administrative support to assigned functional areas.
- Monitors submission of 4th year evaluations and sends reminders to faculty.
- Assists with pulling monthly reports for student evaluations of clinicians.
- Assists with the creation of the 4th year rotation schedule.
- Assists with Small Animal Emergency and Small Animal Primary Care student schedules.
- Assists with Small Animal Primary Care Off-site scheduling.
- Proctors students with accommodations during exams.
- Assists with scheduling exam makeups and proctors students during makeup exams.
- Assists with scheduling student exam reviews and monitors students while reviewing their exam.
- Provides support for exam processing and assessment platforms
- Gathers information and conducts research in support of the departmental administrators.
- Analyzes requirements for projects or initiatives.
- Assists with documentation reviews and updates.
Benefits
- Will be commensurate based on the selected hire’s education and experience.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
