Administrative Associate

State of North Carolina • Greene County, NC

1d • Onsite

About The Position

This position is located at Maury Correctional Institution in Greene County, North Carolina. The Administrative Associate II performs general office duties, including correspondence management, record keeping, filing, database management, telephone responsibilities, and typing and disseminating information throughout the facility. The position involves daily contact with staff, the public, and offenders, as well as calls from other department locations, agencies, vendors, and service providers. Public-facing work typically includes scheduling appointments, operating the switchboard, providing information, and following up on inquiries.

The position may also handle usage orders, inventories, P-Card reconciliation, site security, and other duties assigned by the supervisor. Employees work individually or with other office support or employees and independently perform varied tasks in support of an office operation, program, or work unit. Work requires general knowledge of office policies and procedures to communicate information about the facility’s activities, functions, and services. The normal schedule is 40 hours per week, 8:00 AM to 5:00 PM, Monday through Friday, with a one-hour lunch break.

Requirements

• High school diploma or GED and one year of administrative experience, or an equivalent combination of education and experience.

Nice To Haves

• Documented proficiency in Microsoft Office programs.
• Documented knowledge of office machines.
• Documented knowledge of clerical or secretarial skills.

Responsibilities

• Manage correspondence, records, filing, and databases.
• Handle telephone responsibilities and provide typing and dissemination of information throughout the facility.
• Schedule appointments, operate the switchboard, provide general information, and follow up on public inquiries.
• Communicate with staff, the public, offenders, other department locations, other agencies, vendors, and service providers.
• Perform usage orders, inventories, P-Card reconciliation, and site security duties as assigned.
• Independently perform varied office-support tasks and communicate information about the facility’s activities, functions, and services.

Benefits

• Health insurance options
• Retirement plans
• NC Flex supplemental benefits
• Paid vacation leave
• Paid sick leave
• Paid community service leave
• Paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED