Administrative Associate I

LifeScience Logistics•Clayton, IN

4d•Onsite

About The Position

The Administrative Associate I will be responsible for greeting visitors, answering questions, and directing them to the appropriate staff. This role involves managing phone calls, screening visitors, ordering and maintaining office supplies, and managing the schedule for conference rooms and libraries. The associate will also maintain visitor logs, process purchase orders, handle package deliveries, and monitor inventory of office equipment and supplies. General clerical duties such as photocopying, faxing, mailing, and filing are also part of the role. Additionally, the position requires scheduling and coordinating meetings and conference calls, arranging amenities for events, and maintaining the appearance of lobby, front desk, conference room, and library areas. The role requires the ability to work with minimal supervision and perform other assigned duties.

Requirements

Must possess excellent verbal and written communication skills.
Exhibit exceptional interpersonal relationships with employees, peers, and customers.
Ability to remain at assigned workstation for extended periods of time.
Candidate must have strong emphases on organization and communication.
Ability to multitask on a daily basis.
Professional dress is required.
Navigate through Quality Management System –CQ
Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
Ability to maintain and track budget/spending trends
Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen)
Must have a valid driver’s license.

Nice To Haves

College degree preferred, but not required.
A minimum of 2 years administrative/reception or customer service experience is preferred.
Experience with warehouse or supply chain environments is a plus.
Clear and Professional diction in English.

Responsibilities

Greet visitors and refer to appropriate staff members using proper office etiquette.
Answer visitor’s questions and concerns professionally and courteously.
Answer phone, route calls, and take messages.
Screen calls and visitors to control interruptions.
Order and maintain office supplies.
Maintain meeting schedule of conference room and library.
Maintain visitor logs.
Process purchase orders.
Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
Research, price, purchase, and monitor inventory of office equipment and supplies.
Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
Schedule and coordinate meetings and conference calls.
Arrange amenities for meetings and conferences as needed.
Maintain appearance of the lobby, front desk, conference room, and library areas.
Ability to work with minimal supervision.
Other duties as assigned.