Administrative Associate I

Life Science Logistics•Clayton, IN

3d•Onsite

About The Position

The Administrative Associate I will be responsible for greeting visitors, answering phones, managing office supplies, scheduling meetings, and performing general clerical duties. This role requires excellent organizational and communication skills, with the ability to multitask and work independently. The position also involves maintaining the appearance of common areas and processing purchase orders and shipments.

Requirements

Excellent verbal and written communication skills.
Exceptional interpersonal relationships with employees, peers, and customers.
Ability to remain at assigned workstation for extended periods of time.
Strong emphases on organization and communication.
Ability to multitask on a daily basis.
Professional dress is required.
Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
Ability to maintain and track budget/spending trends
Clear and Professional diction in English
Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen)
Must have a valid driver’s license.

Nice To Haves

College degree preferred, but not required.
A minimum of 2 years administrative/reception or customer service experience is preferred.
Navigate through Quality Management System –CQ
Experience with warehouse or supply chain environments is a plus

Responsibilities

Greet visitors and refer to appropriate staff members using proper office etiquette.
Answer visitor’s questions and concerns professionally and courteously.
Answer phone, route calls, and take messages.
Screen calls and visitors to control interruptions.
Order and maintain office supplies.
Maintain meeting schedule of conference room and library.
Maintain visitor logs.
Process purchase orders.
Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
Research, price, purchase, and monitor inventory of office equipment and supplies.
Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
Schedule and coordinate meetings and conference calls.
Arrange amenities for meetings and conferences as needed.
Maintain appearance of the lobby, front desk, conference room, and library areas.
Ability to work with minimal supervision.
Other duties as assigned.