Administrative Assistant - Wellington
About The Position
The Administrative Assistant supports the Day Habilitation Program by providing administrative and clerical assistance that helps ensure efficient day-to-day operations. The role enables the team to focus on delivering high-quality services to individuals with developmental disabilities and calls for strong organization, attention to detail, and the ability to multitask. The position provides general office support, manages documentation and records, assists with scheduling and basic financial tasks, and coordinates communication within the team and with other departments. It also supports program activities by helping arrange transportation, preparing materials and supplies, assisting participants when needed, and helping maintain a safe environment.
Requirements
- High school diploma or GED.
- Proven experience as an Administrative Assistant or in a comparable role.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Ability to adapt to new software quickly.
- Exceptional verbal and written communication skills.
- Excellent organizational and time-management skills, including the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Ability to adapt to competing demands and provide a high level of customer/client service and responsiveness.
- Self-starting ability to work independently with minimal supervision.
- Ability to accept changes and adjust accordingly.
Nice To Haves
- Additional education or certification in office administration.
Responsibilities
- Answer phone calls and respond to inquiries promptly and professionally.
- Greet visitors and direct them as necessary.
- Maintain accurate attendance records, schedules, and other relevant information.
- Perform data entry, including maintaining client databases and updating program-related information.
- Prepare memos, reports, forms, and correspondence accurately and efficiently.
- Organize and maintain physical and electronic files while preserving confidentiality.
- Compile data for reports or presentations as required.
- Coordinate client appointments with staff members or external service providers.
- Help maintain staff schedules by tracking time-off requests and changes in availability.
- Assist with basic financial tasks, including processing invoices and expense reimbursements.
- Maintain accurate records of financial transactions related to program activities.
- Distribute memos and other relevant information promptly to facilitate team communication.
- Collaborate with other departments when necessary.
- Support program activities, including arranging transportation if needed, preparing materials and supplies, assisting participants when required, and helping ensure a safe environment.
- Demonstrate respect for all people.
- Participate in training, seminars, and conferences as required.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
