Administrative Assistant Part-Time

Commerce Bank•Clayton, MO

1d•Onsite

About The Position

The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management. The role involves compiling basic information for reports and presentations, creating and maintaining documents, spreadsheets, files, and presentations. It also includes preparing routine correspondence, scheduling appointments, screening phone calls, taking messages, and making travel arrangements. The position requires ensuring regular communication with customers and team members, managing accounts and internal databases containing confidential information, and coordinating activities and special projects. Additional duties include greeting guests, coordinating meetings and events, managing technology needs for conference rooms, handling mail and shipping, and maintaining office and cafeteria supplies in coordination with the facilities manager.

Requirements

Basic knowledge of standard office management equipment, systems and procedures
Basic customer service and orientation skills with problem assessment and problem-solving skills
Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values
Intermediate level proficiency with Microsoft Word, Excel and Outlook
High School Diploma or equivalent combination of education and experience required
1+ years related experience in an office environment required

Responsibilities

Provide general administrative support to one or more individuals at supervisory to middle level management
Compile basic information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
Create, maintain and edit documents, spreadsheets, files, and presentations
Prepare routine correspondence
Schedule appointments, screen phone calls, take messages & make travel arrangements
Ensure regular communication and interaction with customers and team members
Manage and maintain accounts and internal databases containing confidential information
Coordinate activities and complete special projects
Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager
Perform other duties as assigned