Part-time Administrative Assistant
About The Position
The Administrative Assistant role at Gila Community College requires the ability to perform general physical activities involving extensive use of arms, hands, and fingers for office equipment manipulation. The position involves operating and troubleshooting office equipment, including computers, and providing effective assistance to College stakeholders with critical thinking, organization, interpersonal, and communication skills. Duties are performed under medium supervision, requiring independent decision-making to manage responsibilities and assist high-level administrators and/or board members. A Level 1 Fingerprint Clearance Card is required.
Requirements
- A Level 1 Fingerprint Clearance Card is required.
- Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card is necessary.
- One year of direct experience with professional business office practices/procedures and productivity enhancing technologies and office equipment.
- Proficiency in Microsoft Office including Word, Outlook, and Excel.
- Possess excellent attention to detail skills including grammar, punctuation, spelling, and proofreading skills.
- Possess excellent verbal and written communication skills.
- Possess excellent interpersonal and customer service skills.
Nice To Haves
- Two or more years of direct experience within an office environment providing a wide range of professional assistance to administrative and/or executive level personnel.
- Proficiency in Microsoft Office PowerPoint.
- Proficiency in Microsoft Publisher and/or Adobe Acrobat.
Responsibilities
- Provide administrative support to ensure efficient operation of the office.
- Respond to phones, emails, and in-person questions/requests from College stakeholders.
- Prepare a variety of professional communications to include but not limited to memos, letters, reports, minutes, agendas, and other information/data media.
- Maintain filing systems, including electronic files, in an organized, secure, and efficient manner.
- Receive, sort, and distribute incoming and outgoing mail.
- Monitor, maintain, and order supplies.
- Coordinate and schedule travel, meetings, appointments, and events.
- Organize, plan, and prioritize work and workflows both individually and for administrators and co-workers as needed.
- Maintain confidentiality and security of information within the College.
- Develop and maintain the trust of administrators, board members, co-workers, and other College stakeholders by professionally fulfilling the responsibilities of the position and serving the best interests of the College.
- Develop constructive and cooperative working relationships with supervisors, co-workers, and other College stakeholders and provide professional assistance with administrative and business processes for high-level administrator(s) and others as needed.
- Maintain business environment/situational awareness to understand and respond effectively to all situations by providing appropriate assistance to College stakeholders as needed.
- Understand and follow College policies and procedures; assist others in understanding and following College policies and procedures.
- Assist others in the performance of business processes as needed.
- Perform similar duties not specifically listed as directed.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
