Administrative Assistant - Part Time

TPC Network•Silvis, IL

9d•Onsite

About The Position

TPC Deere Run is seeking a Part-Time Administrative Assistant for the Golf Course Maintenance Operation (GCM). This role provides essential administrative support, acting as a liaison between the club and the National Human Resources team, and handling various employee-related functions. The position requires a strong understanding of general business administration practices and the ability to manage confidential information, process payroll, maintain records, and assist with recruitment efforts. The Administrative Assistant will ensure a professional and courteous experience for all employees, vendors, and guests.

Requirements

High school diploma or equivalent education
Thorough knowledge of general business administration practices
Two to three years of similar experience in progressively responsible positions
Ability to comply with all applicable federal, state and local safety and health regulations

Nice To Haves

Previous human resources experience preferred

Responsibilities

Drafting and typing correspondence, special reports, and presentations
Answering phones and providing information to callers
Coordinating meetings, taking minutes, and preparing follow-up reports
Maintaining supervisor’s calendar and travel schedule
Making travel arrangements and completing related travel expense reimbursement requests
Updating calendar of club functions
Opening and distributing departmental mail
Acting as a liaison with other departments and outside agencies
Handling and processing all incoming invoices for the department
Maintaining all reporting and document storage for the GCM Department
Ordering and stocking office supplies for the department
Maintaining copy machine service records and supplies
Maintaining records of employee meals and submitting to Accounting Department
Acting as a liaison between club and National Human Resources team
Handling confidential and non-routine information, and communicating accurate information to employees regarding club policies, procedures, training programs, and benefits
Processing payroll and employee documents for all employees of the Club and transmitting data to National Headquarters weekly
Maintaining club employee and payroll records
Ensuring the timekeeping system is in proper working order
Maintaining up-to-date inventory of all employment forms and job descriptions
Processing order and cost allocation of forms to proper departments
Being knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws
Participating in recruitment efforts for employees, coordinating temporary employees, administering pre-employment assessments, background checks, pre-employment drug screening, and conducting reference checks
Conducting new employee orientations and ensuring all employees are trained in Service Excellence annually
Coordinating Workers' Compensation and general accident reports and related follow-up
Ensuring all employee communications and required postings are accurate
Special projects or other duties as assigned