Administrative Assistant
About The Position
Justice Law Corporation is seeking a polished, dependable Administrative Assistant to support the day-to-day operations of its Pasadena office. The role helps coordinate schedules, maintain office systems, welcome clients and visitors, and keep the HR/Admin team and the wider firm organized. The ideal candidate is proactive, attentive to detail, exercises sound judgment, takes ownership of their work, and is interested in contributing ideas as the firm grows across California, Washington, and Colorado. Justice Law Corporation is a boutique plaintiffs' employment law firm founded in 2013. It represents workers in wage theft and labor rights cases and describes its mission as advancing fairness and dignity in the workplace, with a focus on real impact and systemic change. The position provides administrative support to the HR/Admin team and firm leadership; maintains calendars and filing systems; supports office expenses, check processing, vendor invoices, and onboarding logistics; and handles reception and front desk duties. It also helps manage office supplies and shared spaces, coordinates with building management and service providers, and supports team events, internal communications, Justice Cares initiatives, and office culture.
Requirements
- At least 2 years of experience in an administrative, customer service, or office support role.
- Strong attention to detail, sound judgment, and consistent follow-through, including meeting deadlines and proactively flagging issues.
- Excellent written and verbal communication skills and a friendly, team-first attitude.
- Ability to manage multiple priorities and handle sensitive information with discretion.
- Familiarity with Microsoft Office, Google Workspace, and general office and digital tools.
- Ownership of and pride in work, and genuine interest in mission-driven work.
Nice To Haves
- Law firm experience.
Responsibilities
- Provide general administrative support to the HR/Admin team and firm leadership, including correspondence, reports, and day-to-day projects.
- Own and maintain the shared office calendar, ensuring meetings, interviews, onboarding, and events are accurately scheduled and visible to the team.
- Maintain organized physical and digital filing systems for case and operating materials.
- Track office expenses, assist with check processing, and support vendor invoicing and payment workflows.
- Assist with onboarding logistics and new-hire preparation.
- Welcome visitors, clients, and vendors to the office professionally and warmly.
- Manage incoming and outgoing mail, deliveries, and front desk logistics.
- Monitor and reorder office supplies, snacks, beverages, and kitchen essentials; handle daily coffee setup, restocking, and dishwasher upkeep.
- Coordinate with building/property management, vendors, and service providers regarding office needs.
- Support light facilities coordination, office organization, and workspace upkeep.
- Help plan team events and support internal communications.
- Directly support Justice Cares initiatives, with opportunities to support volunteer projects and community engagement.
- Contribute to a positive, connected office culture across a growing team.
- Perform additional duties as needed.
Benefits
- 401(k) with matching
- Profit sharing
- Medical insurance
- Dental insurance
- Vision insurance
- Long-term disability insurance
- Life insurance
- Voluntary pet, life, critical illness, hospital indemnity, and accident coverages
- Paid time off
- Sick leave
- Floating holiday
- Incentives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
