Administrative Assistant - County Attorney's Office

Fort Bend County•Richmond, TX

1d•Onsite

About The Position

The Administrative Assistant in the County Attorney's Office is responsible for facilitating public access to government information. This includes receiving, tracking, and processing open records requests and cost estimate letters, drafting legal briefs to seek rulings from the Office of the Attorney General, and regulating the disclosure of privileged, exempt, or confidential information in accordance with the Texas Public Information Act. The role also involves preparing and processing legal correspondence and documents, managing mail and email, and arranging delivery of legal papers. The Administrative Assistant acts as a liaison between the public, various agencies, media, attorneys, and other county departments and elected offices. Additionally, the position provides backup support to other staff, assists with incoming telephone calls and in-person public requests, trains new employees on office support functions, and assists the division manager with special projects requiring institutional knowledge and legal expertise. Duties also include reviewing and redacting documents exempt from public disclosure, setting up and maintaining general counsel and public information request files, and participating in emergency management activities during local states of disaster.

Requirements

High school diploma/GED.
3 years job related experience.
Strong computer and typing skills (40 wpm).
Strong verbal skills; ability to interact effectively with other employees and the public.
Familiar with Texas laws governing public information.

Responsibilities

Assists with facilitating public access to government information under the direction of legal counsel.
Receiving, tracking and processing open records requests and cost estimate letters.
Drafting legal briefs to seek a ruling from the Office of the Attorney General.
Regulating disclosure of privileged, exempt and/or confidential information pursuant to the Texas Public Information Act.
Prepares and processes legal correspondence and documents.
Prepares and processes mail, email, and arrange delivery of legal and other papers to parties as directed.
Acts as a liaison between the public, agencies, media, attorneys and other county departments and elected offices.
Backup to all support staff positions.
Assists with incoming telephone calls and in-person requests from the public.
Assists or instructs other peers with similar duties.
Trains new employees on all office support functions.
Assists division manager with special projects that will require the use of institutional knowledge, state and local laws and creation of professional work product.
Reviewing documents and redacting information exempt from public disclosure under the Public Information Act.
Sets up and maintains general counsel files and public information request files.
Other duties as assigned.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.