Administrative Assistant (Confidential) School Sites

Rio Rancho Public Schools•Rio Rancho, NM

10d•Onsite

About The Position

This is a short-term posting for the 2026–2027 school year: a 240-day contract at Rio Rancho High School. The confidential clerical employee spends most of their time assisting and acting in a confidential capacity for a licensed administrator or district-wide manager who formulates and carries out management policies and decisions. The employee works under the supervision of the school-site Principal. The position supports office processes, information and records management, communications, and administrative functions; specific duties may vary by assignment. Additional duties may be assigned based on district needs during the employment term. Work hours are determined by the school district and individual schools.

Requirements

High school diploma or equivalent.
Professional verbal and written communication skills.
Working knowledge of office equipment, including computer software programs.
Knowledge of and experience with office procedures for handling confidential information.

Responsibilities

Assist in developing effective office processes and procedures for managing data in the area of responsibility.
Use decision-making skills to determine specialized outcomes related to the area of responsibility.
Implement management policies and directives in conjunction with the area of responsibility.
Perform office routines, including intake, organization, maintenance, and distribution of information and data.
Type a variety of materials and documents.
Prepare, maintain, and file records as assigned.
Operate word processors, computers, calculators, copiers, and facsimile machines.
Place and answer telephone calls and appropriately respond to requests for information.
Obtain, gather, and organize pertinent data and put it into usable form.
Maintain a neat and orderly workstation.
Know and carry out grievance procedures and timelines.
Develop or assist in developing filing systems, and manage and maintain those systems.
Communicate policies and procedures to appropriate entities and carry out tasks that promote positive public relations.
Assist in formulating recommendations for changes to programs, policies, and procedures.
Learn and implement new software, programs, and procedures, and train staff in their use.
Take initiative in secretarial work requiring independence, responsibility, discretion, and confidentiality.
Ensure office activities comply with financial, legal, and administrative requirements.
Act as a liaison between administrators, departments, schools, staff, and the public to provide information, address issues, and offer general support.
Perform assigned bookkeeping in accordance with applicable District, New Mexico, and federal guidelines and requirements.
Carry out procurement and purchasing processes in accordance with applicable District, New Mexico, and federal guidelines and requirements.
Maintain budgets within District, New Mexico, and federal allowances.
Manage substitute responsibilities, including allocated days versus district days.
Follow federal and state laws and RRPS School Board policies and procedures; comply with the New Mexico Administrative Code of Ethical Responsibility of the Education Profession and RRPS Employee Standards of Conduct; and uphold and enforce applicable rules, directives, policies, and regulations.
Perform other duties assigned based on district needs during the employment term.