Administrative Assistant

Pratt Industries • Beloit, WI

4d

About The Position

The Administrative Assistant reports to the Controller and provides diversified administrative support to various functions within the facility. The role serves as the first point of contact for visitors and callers by answering company phones and greeting visitors. Duties include managing communications and mail, preparing and proofreading documents, performing basic bookkeeping, supporting Accounting and Site Leadership, assisting with projects and meeting coordination, and maintaining office supplies.

Requirements

• Proven experience as an administrative assistant, office assistant, or in a relevant clerical role.
• Proficiency with the Microsoft Office Suite.
• Exceptional organizational and time-management abilities.
• Strong verbal and written communication skills.
• Professional demeanor and appearance.
• High school diploma or equivalent.
• Excellent speaking and phone communication skills; ability to read and interpret documents and write routine correspondence and reports.
• Ability to add, subtract, multiply, and divide into all units of measure.

Nice To Haves

• Previous experience supporting an organization's finance department with day-to-day bookkeeping, data entry, and administrative recordkeeping.

Responsibilities

• Answer and route phone calls, respond to inquiries, and manage incoming and outgoing mail or packages.
• Prepare communications such as memos, emails, invoices, and reports; draft, edit, and proofread correspondence, reports, and memos.
• Perform basic bookkeeping.
• Provide administrative support to functional areas, including Accounting and Site Leadership.
• Assist with special projects, schedule appointments, support event planning, and coordinate meetings and food deliveries.
• Monitor office supply levels, anticipate needs, and place orders.
• Answer company phones and greet visitors as the first point of contact.

Benefits

• Paid holidays from day one.
• Health insurance and wellness program within one month of hire.
• 401(k) with match after three months.
• Paid vacation days after six months.
• Full tuition reimbursement and paid childbearing/parenting leave after 12 months.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED