Administrative Assistant

Montgomery County • Dayton Ohio, OH

3d • Onsite

About The Position

The Montgomery County Public Defender Office is accepting applications for an Administrative Assistant. The office includes attorneys, social workers, investigators, client engagement staff, administrative assistants, and a paralegal, and handles indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions. The office is committed to sustaining a culturally diverse staff interested in serving clients with diverse needs, backgrounds, ethnicities, and abilities.

The Administrative Assistant performs file management, document preparation, case-information updates, call answering, and other clerical duties. The position is primarily based within the Montgomery County Public Defender Office. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Applicants must submit a cover letter, resume, and three references via NeoGov by Friday, November 13, 2026.

Requirements

• High school diploma or equivalent.
• Type at least 50 words per minute.
• Computer skills to operate common office software.
• Strong attendance record and work ethic.

Nice To Haves

• Criminal justice degree, training, and/or knowledge.
• Ability to develop and maintain time-management and organizational skills.
• Ability to work independently and in a team-driven environment.

Responsibilities

• Open files from intake and charging documents, and retrieve and reopen closed files.
• Prepare correspondence and legal documents, including motions, subpoenas, and letters, and maintain copies in the case management computer system.
• Obtain and update case information by contacting appropriate agencies or using computer data.
• Close physical files and update the case management computer system.
• Answer outside calls as needed.
• Perform clerical duties as needed, including email, filing, faxing, photocopying, and collating.
• Perform other duties as assigned by the Public Defender or Deputy Director.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED