Administrative Assistant to Finance & Information Technology Services (ITS)
About The Position
The Administrative Assistant provides day-to-day administrative and clerical support to the Finance Department and Information Technology Services (ITS). This position maintains an organized and efficient office by establishing, implementing, and maintaining systems that support effective program operations. The role coordinates program logistics, administrative and project management, meetings, research and document preparation and distribution, and internal and external constituent stewardship. Other duties include scheduling and attending meetings, taking notes, filing, developing reports, and communications. The Assistant works collaboratively with all departments and staff and supports the Senior Directors, Directors, and VP of Informational Technology of Finance and ITS. This is a hybrid position based at 434 Harrison and 1736 Washington Avenue. The schedule is 40 hours per week, Monday through Friday, 9:00 a.m. to 5:00 p.m., with some early mornings and evenings as needed. The position is non-essential during weather or other emergencies. Pay is $22.42–$30.00 per hour, depending on experience and skill set.
Requirements
- Associate’s degree in business or at least five years of administrative experience in an executive office.
- Strong planning and organizational skills.
- Superior interpersonal, verbal, and written communication skills.
- Demonstrated project management experience.
- Demonstrated commitment to Pine Street Inn’s mission.
- Positive approach to change and promotion of best development practices.
- Excellent computer skills, including Word, Excel, PowerPoint, Visio, Outlook, and ETO.
- Ability to work effectively under pressure.
- Ability to take initiative and work independently while also taking direction well.
- Willingness to work some evenings and early mornings as needed.
- Demonstrated ability to work successfully in a goal-oriented team environment.
- Enthusiasm, a positive sense of humor, and a can-do attitude.
Nice To Haves
- Bachelor’s degree in business and ten years of administrative experience.
Responsibilities
- Provide day-to-day administrative and clerical support to the Finance Department and Information Technology Services.
- Establish, implement, and maintain office systems that support effective program operations.
- Coordinate program logistics and administrative, project, and meeting management.
- Prepare and distribute meeting materials and researched documents.
- Support internal and external constituent stewardship.
- Schedule and attend meetings and take notes.
- Perform filing, report development, and communications tasks.
- Work collaboratively with departments and staff and support the Senior Directors, Directors, and VP of Informational Technology of Finance and ITS.
- Keep up proactively with program innovations and new administrative technologies.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
Associate degree
