Administrative Assistant (PC)

Kern Community College District•Porterville, CA

22h

About The Position

Under the direction of an assigned supervisor, the Administrative Assistant provides administrative support to an assigned program, carries out special projects, and participates in budget preparation and administration. The role includes reviewing office activities and work procedures, supporting program goals, and recommending improvements. The position handles communications and inquiries; maintains calendars, records, filing systems, and office supplies; coordinates meetings, travel, and activities with internal and external contacts; and prepares correspondence, reports, budget documents, and project materials. It also supports personnel processes, faculty recruitment and service-area compliance, faculty load monitoring, and staff job evaluation schedules. The role requires working independently, handling confidential information with discretion, and completing work amid interruptions. The stated minimum qualifications are an associate degree and four years of increasingly responsible secretarial experience, or an equivalent combination. The salary range is $5,404.10–$7,635.85 per month, with a maximum entry-level salary of $5,677.69 per month. Complete applications are accepted until the position is filled; applications received by November 17, 2026, at 11:59 p.m. are assured consideration.

Requirements

Associate degree and four years of increasingly responsible secretarial experience, or equivalent combination.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of financial record-keeping, bookkeeping, and audit procedures.
Knowledge of fiscal, statistical, and administrative research and report preparation.
Knowledge of assigned program policies and objectives, and budgeting practices for monitoring and control.
Knowledge of computer equipment and specified software, such as word processing and spreadsheets.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary; interpersonal skills; oral and written communication; record-keeping; and public relations techniques.
Ability to interpret, apply, and explain rules, regulations, policies, and procedures, and maintain current knowledge of program requirements and restrictions.
Ability to research, compile, analyze, interpret, and prepare fiscal, statistical, and administrative reports, and participate in budget preparation and administration.
Ability to independently compose correspondence and written materials; answer telephones and greet the public courteously; and maintain records and files.
Ability to communicate effectively orally and in writing, establish cooperative working relationships, and operate a computer and specified software.
Ability to complete work with many interruptions, work independently with little direction, plan and organize work, and handle confidential matters with discretion.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Responsibilities

Provide administrative support to an assigned program and conduct special projects.
Evaluate office activities, recommend improvements, assist with program goals and objectives, and review work products and procedures.
Answer and screen telephone calls, respond to inquiries, and receive and route mail.
Participate in budget preparation and administration; prepare cost estimates and justifications; monitor expenditures and budget accounts; respond to budget inquiries; process requisitions and purchase orders; and prepare budget summaries.
Maintain calendars of activities, meetings, and events; coordinate with departments, offices, students, the public, and outside agencies; and process travel requests.
Organize and maintain complex and confidential filing systems, data, text, disk storage, and files; operate office equipment and a computer.
Compose and edit correspondence; maintain manuals, codes, handbooks, and directories; and prepare or direct the preparation of administrative and other reports.
Research, compile, analyze, and summarize data for special projects, programs, and reports; develop, coordinate, or implement projects and programs.
Coordinate and participate in meetings and conferences, take and transcribe minutes, disseminate information, coordinate projects and procedural changes, and follow up on action items.
Process personnel actions for new hires; participate in faculty recruitment; evaluate faculty services-area compliance and verify equivalencies; monitor faculty load; and coordinate and maintain staff job evaluation schedules.
Maintain office supply levels, order supplies, and receive, verify, and distribute deliveries.
Perform related duties as assigned.