Administrative Assistant

Pratt Industries • Beloit, WI

3d

About The Position

The Administrative Assistant reports to the Controller and provides diversified administrative support to various functions within the facility. This role answers company phones and greets visitors, serving as the first point of contact for visitors and callers. Duties include managing communications and mail, preparing and proofreading documents, performing basic bookkeeping, supporting Accounting and Site Leadership, coordinating appointments and meetings, assisting with special projects and event planning, arranging food deliveries, and maintaining office supply inventory.

Requirements

• Proven experience as an administrative assistant, office assistant, or in a relevant clerical role.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Strong verbal and written communication skills.
• Professional demeanor and appearance.
• High school diploma or equivalent.
• Excellent speaking and phone communication skills.
• Ability to read and interpret documents.
• Ability to write routine correspondence and reports.
• Ability to add, subtract, multiply, and divide into all units of measure.

Nice To Haves

• Previous experience supporting an organization's finance department with day-to-day bookkeeping, data entry, and administrative recordkeeping.

Responsibilities

• Answer and route phone calls, respond to inquiries, and manage incoming and outgoing mail or packages.
• Prepare communications such as memos, emails, invoices, and reports; draft, edit, and proofread correspondence, reports, and memos.
• Perform basic bookkeeping.
• Provide administrative support to functional areas including Accounting and Site Leadership.
• Assist with special projects, schedule appointments, help with event planning, and coordinate meetings and food deliveries.
• Monitor office supply levels, anticipate needs, and place orders.
• Greet visitors and serve as the first point of contact for visitors and callers.

Benefits

• Paid holidays from day one.
• Health insurance and wellness program within one month of hire.
• 401(k) with match after three months.
• Paid vacation days after six months.
• Full tuition reimbursement after 12 months.
• Paid childbearing/parenting leave after 12 months.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED