Administrative Assistant-Hematology
About The Position
The Administrative Assistant supports the Division of Hematology in the Department of Internal Medicine by performing administrative and secretarial tasks for assigned faculty, administrators, and programs. The role supports the division’s patient care, academic, and research missions. Duties include coordinating calendars, meetings, conferences, educational programs, special events, and travel; preparing correspondence and presentation materials; assisting with grant, manuscript, research, credentialing, and promotion and tenure documents; and maintaining records and files. The assistant also handles inquiries, serves as a liaison among internal and external contacts, and performs other duties as assigned.
Requirements
- Six months of experience (or 600 hours of coursework or training) in customer service or communications, including researching, analyzing, and interpreting information.
- Three months of experience (or 300 hours of coursework) in budgeting.
- Successful completion of a background check.
- A pre-employment physical, including a drug screen, may be required.
- Education and experience must meet the Classified Civil Service Specifications or an equivalent combination.
Responsibilities
- Coordinate and maintain appointment calendars.
- Schedule and coordinate meetings, conferences, educational programs, and special events, including logistics.
- Attend meetings, record minutes, and transcribe and distribute meeting records.
- Arrange national and international travel and lodging.
- Collect receipts, prepare expense reimbursement requests, and track reimbursements.
- Draft and prepare correspondence.
- Prepare reports, tables, and slides for presentations.
- Assist with preparation of grant applications, manuscripts, and research reports.
- Assist faculty with credentialing and promotion and tenure documents.
- Update curricula vitae and track continuing medical education documentation.
- Answer phones and inquiries.
- Serve as a liaison for faculty, staff, investigators, administration, external customers, and organizations.
- Open, screen, and distribute mail.
- Establish and maintain files.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
