Administrative Assistant 3-Hematology

The Ohio State University•Columbus, OH

About The Position

Provides administrative support to the Medical Director of Blood and Marrow Transplant and Cellular Therapy and senior hematology clinical physicians in Blood and Marrow Transplant and Cellular Therapy. The role manages office business functions and directs activities, works with the Division Business Manager to manage and reconcile funds and physician discretionary accounts, and ensures funds are used in compliance with university expenditure policies. The position also mentors division office associates, supports administrative and operational policy development, and assists with business plans for program growth. The role supports physician and program administration by preparing grant applications, manuscripts, reports, and statistical reporting; managing physician calendars and travel plans; coordinating reimbursements, meetings, and conferences; typing evaluations; tracking CME records; and handling physician credentialing and reappointment materials for hospitals, medical boards, DEA, and insurance companies. It also researches and summarizes information to assist administrators with decision-making and strategic planning, and completes special assignments as directed.

Responsibilities

Manage office business functions and direct activities supporting Blood and Marrow Transplant and Cellular Therapy.
Work with the Division Business Manager to manage and reconcile funds and physician discretionary accounts; ensure funds are used in accordance with university expenditure policies.
Mentor division office associates and convey directives and information.
Research, gather, and summarize information and data for administrative decision-making and strategic planning.
Participate in developing and implementing administrative and operational policies and procedures.
Assist the Division Administrator and Medical Director in preparing business plans to support program growth.
Type and assist with grant applications, manuscripts, and reports, including scanning objects and statistical reporting.
Complete special assignments and projects as directed.
Manage physician calendars; coordinate travel plans and reimbursements; and plan and schedule meetings and conferences.
Type evaluations and track CME records.
Handle physician credentialing and reappointment materials for hospitals, medical boards, DEA, and insurance companies.