Administrative Assistant- School of Medicine, Hematology
Emory University•Atlanta, GA
About The Position
The Administrative Assistant provides administrative support for general management, a research environment, or a specific program. The role helps ensure office activities comply with Emory policies and procedures and supports the department through correspondence, calendar management, meeting and event coordination, recordkeeping, reporting, financial administration, travel arrangements, database maintenance, and office supply oversight. The position may also involve monitoring budgets and grants or directing the work of support staff and students.
Requirements
- Bachelor's degree, or the equivalent of a high school diploma and five years of administrative experience.
- Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
- Experience with collaboration tools such as OneDrive, Zoom, and Teams, or others.
Nice To Haves
- Experience in administration.
- Organized and collaborative.
- Experience working in an academic setting.
Responsibilities
- Provide administrative support for general management, a research environment, or a specific program.
- Ensure office activities comply with Emory policies and procedures.
- Respond to incoming telephone calls.
- Maintain calendars and prioritize meeting requests for management.
- Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
- Complete forms, grant applications, and correspondence associated with programs, as needed.
- Prepare charts and graphs for reports and presentations.
- Create and edit scientific, programmatic, or other reports associated with the department's primary business.
- Schedule meetings and manage logistics for meetings and special events.
- Prepare materials for meetings and special events.
- Initiate, process, and maintain records and invoices.
- Keep management apprised of account status, identify cost-effective solutions, and authorize expenditures as applicable.
- Monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements, as applicable.
- Plan and coordinate travel arrangements.
- Maintain databases and spreadsheets; analyze data and design or generate related reports as applicable.
- Establish and organize files and documents.
- Oversee the ordering and maintenance of office supplies.
- Supervise or direct the work of support staff and/or students, as applicable.
- Perform related responsibilities as required.
