Administrative Assistant - Bilingual English/Spanish (Hybrid - Miami Dadeland)

Penguin Random House US•Miami, FL

6d•Hybrid

About The Position

Penguin Random House Grupo Editorial (PRHGE), part of Penguin Random House, is seeking a highly organized and proactive Administrative Assistant for its Miami office. The role supports the management team and helps keep office operations running smoothly, with responsibilities across Human Resources coordination, office management, and editorial administration. This is a hybrid position based in Miami, Florida. The position provides day-to-day administrative support to the office and management team, assists with HR and employee-related activities, and supports editorial processes and documentation. It also coordinates office operations, prepares presentation and meeting materials, and helps organize meetings, events, and special projects.

Requirements

Approximately 3 years of experience in an administrative assistant, office coordinator, office manager, or similar administrative support role.
Strong organizational and time-management skills, including the ability to manage multiple priorities and recurring responsibilities.
Excellent attention to detail, follow-through, and problem-solving skills.
Strong written and verbal communication skills and a professional, service-oriented approach.
Ability to handle confidential and sensitive information with discretion.
Proactive, dependable, and comfortable working independently while supporting multiple areas of the business.
Strong working knowledge of Microsoft Office, including Excel and Outlook.
Advanced PowerPoint skills, including creating polished, professional presentations and organizing information clearly and visually.
Fluency in written and spoken English and Spanish.

Nice To Haves

Experience with SAP or a comparable ERP/business system is a plus.

Responsibilities

Provide day-to-day administrative and office management support for the PRHGE Miami office.
Provide administrative support to the management team, including expense reports, travel arrangements, meeting coordination, sample mailings, and other administrative needs.
Support Human Resources administration and employee-related activities, including recurring HR processes, internal programs, employee communications, and onboarding coordination.
Support editorial administrative processes, including contracts, invoices, reporting, book materials, and related documentation.
Coordinate general office operations, including supplies, equipment, facilities needs, shipping, and other workplace requirements.
Prepare presentations and other materials for meetings, internal communications, and special projects.
Organize company meetings, events, and special projects as needed.