Administrative Assistant - Bilingual English/Spanish (Hybrid - Miami Dadeland)

Bertelsmann • Flagami, FL

7d • $60,000 - $65,000 • Hybrid

About The Position

Penguin Random House Grupo Editorial (PRHGE), part of Penguin Random House, is seeking a highly organized and proactive Administrative Assistant to support its Miami office. The role supports the management team and helps keep the office running smoothly across Human Resources coordination, office management, and editorial administration. This is a hybrid position based in Miami, Florida.

Requirements

• Approximately 3 years of experience in an administrative assistant, office coordinator, office manager, or similar administrative support role.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and recurring responsibilities.
• Excellent attention to detail, follow-through, and problem-solving skills.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Ability to handle confidential and sensitive information with discretion.
• Proactive and dependable, with the ability to work independently while supporting multiple areas of the business.
• Strong working knowledge of Microsoft Office, including Excel and Outlook.
• Advanced PowerPoint skills, including the ability to create polished, professional presentations and organize information clearly and visually.
• Fluency in written and spoken English and Spanish.

Nice To Haves

• Experience with SAP or a comparable ERP/business system.

Responsibilities

• Provide day-to-day administrative and office management support for the PRHGE Miami office.
• Support the management team with expense reports, travel arrangements, meeting coordination, sample mailings, and other administrative needs.
• Support Human Resources administration and employee-related activities, including recurring HR processes, internal programs, employee communications, and onboarding coordination.
• Support editorial administrative processes, including contracts, invoices, reporting, book materials, and related documentation.
• Coordinate general office operations, including supplies, equipment, facilities needs, shipping, and other workplace requirements.
• Prepare presentations and other materials for meetings, internal communications, and special projects.
• Organize company meetings, events, and special projects as needed.

Benefits

• Annual profit award or bonus eligibility, subject to Company results.
• Medical and prescription drug insurance.
• Dental insurance.
• Vision insurance.
• Health Care/Dependent Care Flexible Spending Account.
• Health Savings Account.
• Pre-Tax and Roth 401(k).
• Short- and long-term disability insurance.
• Life and AD&D insurance.
• Commuter benefits.
• Student Loan Repayment Program.
• Educational Assistance.
• Generous paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed