Administrative Assistant - Bilingual English/Spanish (Hybrid - Miami Dadeland)

Bertelsmann-Jobs•Miami, FL

7d•$60,000 - $65,000•Hybrid

About The Position

Penguin Random House Grupo Editorial is seeking a highly organized and proactive Administrative Assistant to support its management team and help keep its Miami office running smoothly. The role spans human resources coordination, office management, and editorial administration. It is a hybrid position based in Miami, Florida. The assistant provides day-to-day administrative support to the office and management team, coordinates employee-related and HR activities, and assists with editorial processes and documentation. The role also supports office operations, prepares meeting and communication materials, and helps organize company meetings, events, and special projects.

Requirements

Approximately 3 years of experience in an administrative assistant, office coordinator, office manager, or similar administrative support role.
Strong organizational and time-management skills, with the ability to manage multiple priorities and recurring responsibilities.
Excellent attention to detail, follow-through, and problem-solving skills.
Strong written and verbal communication skills and a professional, service-oriented approach.
Ability to handle confidential and sensitive information with discretion.
Proactive and dependable, and comfortable working independently while supporting multiple areas of the business.
Strong working knowledge of Microsoft Office, including Excel and Outlook.
Advanced PowerPoint skills, including the ability to create polished, professional presentations and organize information clearly and visually.
Fluency in written and spoken English and Spanish.

Nice To Haves

Experience with SAP or a comparable ERP/business system.

Responsibilities

Provide day-to-day administrative and office management support for the PRHGE Miami office.
Support the management team with expense reports, travel arrangements, meeting coordination, sample mailings, and other administrative needs.
Support HR administration and employee-related activities, including recurring HR processes, internal programs, employee communications, and onboarding coordination.
Support editorial administrative processes, including contracts, invoices, reporting, book materials, and related documentation.
Coordinate general office operations, including supplies, equipment, facilities needs, shipping, and other workplace requirements.
Prepare presentations and other materials for meetings, internal communications, and special projects.
Organize company meetings, events, and special projects as needed.