Administrative Assistant

Aston Carter • Tampa, FL

4d • $21 - $21 • Onsite

About The Position

The Administrative Assistant supports the preparation and administration of Trade Partner documents, including construction project contracts and insurance documentation. The role secures necessary approvals and helps ensure standard company procedures are followed. It also establishes and maintains Address Book Records (ABRs) and supporting documents to keep vendor files accurate.

This is a full-time, contract position based onsite in Tampa, Florida. The schedule is Monday through Friday, either 8 AM to 5 PM or 9 AM to 6 PM. The work takes place in an office setting with cubicle-style desks. The pay rate is $21.00 per hour. The anticipated application deadline is November 20, 2026.

Requirements

• High school diploma or GED.
• Administrative support skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with document management and insurance verification.
• Analytical skills.
• Excellent oral and written communication skills.
• Attention to detail and ability to spot errors and inconsistencies.
• Professional attitude and ability to represent the company positively.
• Excellent reading and language comprehension.
• Ability to work with a team at all levels of an organization.
• Experience with data entry and maintaining data integrity.

Nice To Haves

• Previous experience with contracts, administration, or related areas.
• Experience with Box, DocuSign, ServiceNOW, or other third-party insurance compliance platforms.
• Spanish bilingual ability.
• Experience managing vendor contracts and collecting certificates of insurance.

Responsibilities

• Obtain required documents from trade partners and divisions to complete Master Trade Partner Agreements (MTPAs) and Address Book Records (ABRs).
• Obtain necessary documents to ensure trade partner insurance compliance.
• Create and maintain ABRs for non-trade partner and Trade Partner search types.
• Prepare MTPAs and gather required approval signatures using DocuSign.
• Ensure received documents are properly and completely filled out.
• Log and maintain contract documents in a designated area.
• Maintain placement and removal of contract and insurance holds on ABRs.
• Escalate deficiencies, long-outstanding issues, and questions about MTPAs or insurance to management.
• Assist divisions with contract negotiations and maintain MTPA change addendums.
• Set up and maintain address book revisions using JD Edwards.
• Maintain trade partner documents, exhibits, and insurance compliance.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical Illness, Accident, and Hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
• Voluntary life insurance and AD&D coverage for employees and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED