Administrative Assistant

City of Conroe•Conroe, TX

11d

About The Position

The Administrative Assistant coordinates activities and provides administrative support for an office, requiring an understanding of complex departmental processes, data, and operations. The role creates and maintains related documents and databases, arranges and coordinates meetings and special events, updates the supervisor on critical issues and events, and provides detailed responses to information requests. The Administrative Assistant also reviews and updates administrative procedures, prepares and files required metrics and regulatory reports, and serves as administrative coordinator for the annual budget process. The position requires a high school diploma or equivalent and four years of related experience. The work is sedentary, with occasional exertion of up to 10 pounds of force. Employment is contingent on passing a background check and pre-employment substance abuse screening. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions are subject to random drug and alcohol testing after hire.

Requirements

High school diploma or equivalent.
Four years of related experience.
Knowledge of general office procedures and department functions, resources, and general practices.
Knowledge of grammar, spelling, alphanumeric sequencing, business English, and arithmetic computations.
Knowledge and application of bookkeeping principles and practices.
Knowledge of Microsoft computer programs.
Skills in typing, data processing, and file maintenance.
Ability to process a voluminous flow of detailed work and make arithmetic calculations quickly and accurately.
Ability to create and maintain files and records.
Ability to work independently with minimal supervision and follow oral and written directions.
Ability to operate commonly used manual and automated office equipment, and use and troubleshoot various computer and standard office equipment.
Ability to interact and communicate productively and in a friendly manner with the general public.
Ability to make routine decisions in accordance with procedures, laws, and regulations.
Ability to use coding and filing systems and apply interpersonal skills with employees and the public.
Must pass a background check and pre-employment substance abuse screening as a condition of employment.

Responsibilities

Coordinate activities and provide administrative support for an office.
Create and maintain documents, databases, files, and records.
Arrange and coordinate meetings and special events.
Update the supervisor on critical issues and events.
Provide detailed responses to requests for information.
Review and update administrative procedures.
Prepare and file required metrics and regulatory reports.
Serve as administrative coordinator for the annual budget process.
Maintain moderately complex clerical records, prepare reports from them, and check for accuracy.
Make routine decisions in accordance with procedures, laws, and regulations, and apply them to work problems.