Administrative Assistant

The Lemoine Company • Baton Rouge, LA

11d • Onsite

About The Position

The Administrative Assistant provides office and administrative support for the Restore Louisiana Program, a Community Development Block Grant–Disaster Recovery (CDBG-DR) initiative. This is a fully in-office position based at 11100 Mead Road, Baton Rouge, Louisiana 70816. The ideal candidate is highly organized, customer-service oriented, and able to support a fast-paced project environment.

Requirements

• High school diploma or equivalent.
• Two to four years of administrative experience.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, including the ability to create and maintain spreadsheets and databases.
• Excellent interpersonal skills and the ability to build and maintain positive working relationships in a team environment.
• Strong written and verbal communication skills.
• Excellent time management and organizational skills, with the ability to manage multiple priorities and deadlines.
• Detail-oriented, results-driven, and able to multitask effectively.
• Proficiency using standard office equipment, including computers, printers, scanners, copiers, and fax machines.

Responsibilities

• Coordinate office and administrative support duties, including answering and directing calls, arranging visitor accommodations, processing expense reports, timekeeping, record management, and other administrative needs.
• Create and maintain electronic and physical filing systems in accordance with project requirements.
• Create, compile, and bind reports for project staff and leadership as needed.
• Order and coordinate breakfast and/or lunch for meetings as requested.
• Greet visitors and meeting attendees, escort them to the appropriate conference room, and ensure meeting spaces are properly prepared.
• Assist with scheduling meetings, conference rooms, and project-related events.
• Support document management and administrative processes associated with the Restore Louisiana program.
• Maintain office supplies and coordinate with vendors as needed to ensure continuous office operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED