Administrative Assistant

Chinese-American Planning Council•New York, NY

11d•$20 - $20•Onsite

About The Position

The Administrative Assistant coordinates office operations, manages program documentation, and supports staff and families to help ensure the efficient functioning of the program and agency. The role supports CPC’s DYCD/COMPASS after-school program for children ages 5–12, which provides academic support, physical exercise, and age-appropriate enrichment activities in a safe and welcoming environment. The position reports to the Program Director and Site Supervisor. Candidates should show eagerness to learn, adapt, accept feedback, and continually improve their skills and contributions.

Requirements

Must be at least 16 years of age.
Knowledge and proficiency in technology relevant to administrative functions.
Understanding of clerical practices and office procedures.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Excellent communication, organizational, and interpersonal skills.
Strong social and emotional maturity, with the ability to manage multiple priorities and work collaboratively.
Knowledge of positive youth development principles.
Demonstrated leadership, collaboration, and diplomacy skills.
Demonstrated growth mindset and willingness to learn, accept feedback, and develop professionally.

Nice To Haves

Bilingual proficiency in Russian, Chinese (Mandarin or Cantonese), or Spanish.

Responsibilities

Perform administrative duties requiring knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
Prepare correspondence, reports, and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records.
Record student attendance and incidents in accordance with program rules and agency policies.
Prepare budgets, create check requests, and accurately track program expenditures.
Liaise with the finance department to support communication and smooth program operations.
Maintain an organized office, including paperwork and financial and personnel files, and maintain office equipment and supplies.
Monitor inventory and order supplies as needed.
Communicate professionally with families, community members, and staff through verbal and written correspondence.
Answer phone calls and assist community members or direct them to appropriate personnel.
Train and supervise clerical personnel as assigned.
Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers.
Perform other duties assigned by the Program Director or Site Supervisor.