Administrative Assistant (Remote | Dallas-Fort Worth, TX)

SCA Health•Dallas, TX

8d•Remote

About The Position

The Administrative Assistant provides reliable administrative, logistical, and coordination support to help leaders, teams, and departments operate effectively. The role focuses on accurate execution of recurring administrative work, responsive support, strong organization, and consistent follow-through across scheduling, meeting preparation, travel coordination, expense processing, documentation, and team logistics. The position requires residence in the Dallas–Fort Worth area and involves travel up to 25% for department meetings, team events, training sessions, offsites, and other business-related activities.

Requirements

High school diploma required.
2–5 years of administrative, office, clerical, or related support experience, including demonstrated ability to manage scheduling, logistics, documentation, expenses, travel coordination, and team support.
Advanced skills in Microsoft Office Outlook, Word, Excel, and PowerPoint.
Demonstrated organization, accuracy, responsiveness, communication, confidentiality, and follow-through.
Ability to manage multiple priorities and deliver high-quality work in a fast-paced environment.
Must reside in the Dallas–Fort Worth area.

Nice To Haves

Bachelor’s degree preferred.
Project management experience is a plus.
Healthcare experience is a plus.

Responsibilities

Support multiple leaders by managing calendars, prioritizing competing requests, and supporting day-to-day administrative operations.
Coordinate calendars, schedule meetings, manage invitations, reserve rooms, and support meeting logistics.
Prepare meeting materials, agendas, recap notes, action items, presentations, and other requested documents.
Arrange travel and prepare itineraries; process expense reports, purchase orders, invoices, and related administrative transactions.
Support department meetings, team events, training sessions, offsites, and other logistics in partnership with leaders, EAs, and event teams.
Screen, organize, and prioritize routine requests, escalating conflicts or issues when appropriate.
Maintain accurate records, files, contact lists, templates, trackers, and shared resources.
Coordinate department or team information flow and help ensure timely communication across stakeholders.
Provide responsive, service-oriented support to leaders, teammates, and cross-functional partners.
Assist with onboarding logistics, organizational navigation, and administrative support for new teammates.
Provide backup or PTO coverage within the EA/AA community as needed.
Follow established processes, policies, timekeeping expectations, travel guidelines, expense requirements, and confidentiality standards.
Identify basic process improvements or efficiencies in day-to-day administrative work.
Travel up to 25% to support department meetings, team events, training sessions, offsites, and other business-related activities.