Administrative Assistant - Heath, OH
About The Position
PALS is seeking an experienced, energetic, strong, and dedicated Administrative Assistant for its Heath Day Program in Heath, Ohio. The role serves as the program’s gatekeeper and liaison for visitors, supports corporate holding responsibilities as directed by management, and maintains program records and communications. It also handles specified financial and billing tasks in accordance with processes established by the Finance Department. The position requires familiarity with an office environment, experience in a health care work environment, light travel, and the ability to lift up to 20 pounds. It may involve unpredictable situations requiring physical-contact interventions and mental health crisis preparedness as directed.
Requirements
- High school diploma.
- Familiarity with an office environment.
- Experience in a health care work environment.
- Light travel is required.
- Ability to lift up to 20 pounds.
- Capability to respond to mental health crises as directed.
Responsibilities
- Serve as the gatekeeper of the program and liaison for all visitors.
- Fulfill corporate holding responsibilities as requested and directed by management.
- Maintain program paperwork, filing, and records related to mileage, billing, and attendance.
- Record participant attendance daily and capture required information.
- Ensure timely dissemination of program information, including UIR notifications.
- Keep program contacts and email groups current.
- Keep contact information for program participants and their support staff outside PALS up to date.
- Distribute updated contact information to program staff promptly to support communication.
- Disburse physical checks and maintain signature logs, including monthly reporting to the Finance Department through the established process.
- Handle client funding banking responsibilities, including deposits and withdrawals, and enter information into QuickBooks according to Finance Department processes.
- Perform bank reconciliation, scan required financial documentation, and handle billing tasks, including data entry into an Excel tracking sheet as directed.
Benefits
- Paid time off
- Holiday pay and paid holidays
- Medical insurance
- Dental insurance
- Vision insurance
- Short-term disability insurance
- Life insurance
- 401(k)
- 401(k) matching after one year
- Education assistance
- Paid training
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
