Administrative Assistant - Heath, OH

Pals Ohio•Heath, OH

12h

About The Position

PALS is seeking an experienced, energetic, strong, and dedicated Administrative Assistant to support the delivery of services to program participants. The role serves as the program’s gatekeeper and liaison for visitors, maintains program paperwork and participant attendance records, and helps keep program communications and contact information current. It also handles financial and administrative tasks, including check records, client funding transactions, bank reconciliation, and billing-related data entry in accordance with Finance Department processes. The position is based in Heath, Ohio, and requires light travel, lifting up to 20 pounds, and preparedness for mental health crises and situations that may require physical-contact interventions as directed.

Requirements

High school diploma.
Familiarity with an office environment.
Experience in a health care work environment.
Ability to travel lightly.
Ability to lift up to 20 pounds.
Ability to respond to unpredictable situations that may require physical-contact interventions as directed.
Mental health crisis preparedness capability as directed.

Responsibilities

Serve as the program’s gatekeeper and liaison for all visitors.
Fulfill corporate holding responsibilities as requested and directed by management.
Maintain program paperwork and records related to mileage, billing, and attendance.
Record daily participant attendance and capture related information.
Ensure timely dissemination of program information, including UIR notifications.
Keep program contacts and email groups current.
Keep contact information current for program participants and their support staff outside PALS.
Distribute updated contact information to program staff promptly to support communication.
Disburse physical checks and maintain signature logs, including monthly reporting to the Finance Department through the standard process.
Handle client funding banking responsibilities, including deposits and withdrawals, and enter related data into QuickBooks in accordance with Finance Department processes.
Perform bank reconciliation, scan necessary financial documentation, and handle billing-related data entry in an Excel tracking sheet as directed and in accordance with Finance Department processes.