Administrative Assistant - Real Estate

Nautical Staffing • Chicago, IL

2d

About The Position

Seeking an experienced, detail-oriented, and organized Administrative Assistant to join a growing real estate team. This role involves significant support for onboarding and transaction processes, as well as general administrative duties. The ideal candidate will be proficient in relevant software, possess strong communication and organizational skills, and have a familiarity with the real estate industry.

Requirements

• Minimum of 2 years of administrative support experience, preferably in a real estate environment.
• Proficiency with DocuSign and Zoho.
• Strong written and verbal communication skills with the ability to interact professionally with clients and industry partners.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple priorities, follow established processes, and work independently.
• Must be willing to work within 11AM – 7PM CST (Monday-Friday).

Nice To Haves

• Experience with Skyslope or similar transaction management software.
• Familiarity with real estate terminology, transactions, and documentation.

Responsibilities

• Assist with MLS data entry, listing agreements, and transaction-related documentation.
• Prepare, send, and track documents through DocuSign, ensuring timely completion and accuracy.
• Coordinate with clients, attorneys, lenders, and other parties involved in real estate transactions.
• Maintain detailed follow-up notes and correspondence to support smooth transaction processing.
• Help organize and update transaction records using Zoho, Skyslope, or similar CRM/transaction management platforms.
• Respond to client inquiries and emails professionally and promptly.
• Draft and send letters, updates, and other business communications as needed.
• Maintain accurate digital records, files, and transaction documentation.
• Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
• Support daily administrative operations and assist with process improvements when appropriate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed