Legal Administrative Assistant - Real Estate

Gowling WLG•Vancouver, BC

1d•CA$60,000 - CA$73,500•Hybrid

About The Position

Gowling WLG is seeking a full-time Legal Administrative Assistant to join their Real Estate practice group. This role involves performing regulatory and legal administrative work of a responsible and confidential nature for two or more professionals within the Real Estate & Banking department. The position requires some independent task completion and objective achievement, with guidance available. The successful candidate will work in a team environment, providing support to professionals, and should possess excellent attention to detail, strong organizational skills, and a passion for Real Estate.

Requirements

Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of two years of legal administrative assistant experience;
Aptitude to take care of clients’ needs in a professional and courteous manner;
Produce a high quality and quantity of work products under tight timelines;
Handle stress in a business-appropriate manner;
Ability to use discretion when dealing with confidential information;
Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Excellent coordination and organizational skills;
Capacity to work independently, as well as in a team environment;
Excellent interpersonal skills with the ability to work effectively with other staff and professionals;
Strong written, oral and verbal communication skills;
Excellent grammar and proofreading skills;
Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel);
Ability to multi-task within a fast-paced environment.

Responsibilities

Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action, as appropriate;
Accurately preparing regulatory and legal documents and correspondence with minimal direction;
Transcribing and typing regulatory and legal documents and correspondence;
Liaising between the professionals and various internal and external individuals, groups and clients at all levels;
Working proactively in a team environment in the day-to-day support of the professional's practice;
Using initiative and good judgment to relieve the professional of administrative detail;
Preparing and organizing client materials for the professional and file management;
Completing administrative tasks such as billing, opening and closing files, and accounting;
Managing the professionals’ calendars including travel arrangements;
Assists the professional with schedules and deadlines;
Other duties as assigned.