Real Estate Legal Administrative Assistant
About The Position
Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant (LAA) in our Austin office. The Real Estate LAA provides advanced administrative and legal support to attorneys within the Firm's Real Estate practice area. This role supports real estate transactions and related legal activities through document preparation, transaction coordination, billing support, file management and client service. The position requires strong technical skills, attention to detail and the ability to manage multiple priorities while supporting attorneys in a fast-paced legal environment.
Requirements
- High school diploma or GED required
- Minimum of 3 years’ legal administrative support experience within a Real Estate practice required
- Knowledge of legal terminology, legal documentation, and legal processes related to Real Estate matters.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with time entry, billing systems, and database software.
- Strong organizational, communication, proofreading, and time management skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong attention to detail and customer service orientation.
- Ability to maintain confidentiality and exercise discretion.
Nice To Haves
- Bachelor's degree preferred
- Prior law firm or professional services experience preferred
- Experience with document management systems (iManage preferred).
Responsibilities
- Assist with drafting, organizing, and managing documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements and due diligence materials.
- Draft closing documents, agreements, third-party consents, schedules and exhibits.
- Maintain transaction files and organize supporting documentation throughout the transaction lifecycle.
- Prepare, proofread, and format legal documents, correspondence, presentations, and other materials.
- Assist with timesheet entry, prebill review, billing revisions and client billing processes.
- Review vendor invoices for accuracy and prepare check requests for payment processing.
- Open new matters and submit conflict requests.
- Maintain accurate client intake documentation.
- Coordinate attorney calendars, deadlines, meetings, appointments and travel arrangements.
- Monitor deadlines and proactively follow up on client and transaction-related activities.
- Coordinate logistics for meetings, closings, training programs, presentations and business development activities.
- Anticipate attorney needs and assist with workflow management to improve efficiency.
- Maintain and organize hard-copy and electronic files.
- Profile and manage documents and email correspondence within the Firm's document management system.
- Ensure proper storage, organization, and retrieval of legal records and transaction documents.
- Maintain client files, notebooks and transaction records.
- Provide professional customer service to clients, vendors, attorneys and internal stakeholders.
- Support assigned attorneys while providing backup assistance to other team members as needed.
- Collaborate effectively in a team-oriented environment.
- Perform overflow assistance and additional administrative duties as assigned.
Benefits
- Full-time employment opportunity
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
