Administrative Assistant

Hilton Grand Vacations • Daytona Beach, MO

4d

About The Position

The Administrative Assistant provides clerical and operational support to the General Manager, resort operations, department heads, team members, guests, and visiting executives. The role handles correspondence and documentation, office supplies and equipment coordination, meeting and event support, vendor contract records, invoice processing, and assistance with hiring and quality-assurance preparations. The position also serves as a liaison for the General Manager and may assist the Front Desk when needed.

Requirements

• High school diploma.
• At least one year of related experience.
• Excellent written and verbal communication skills.
• Attention to detail, flexibility, and ability to handle multiple tasks.
• Knowledge of Microsoft Office and Teams.
• Professional, polite, attentive, accurate, prepared, and responsive approach, with a genuine desire to meet others' needs.

Nice To Haves

• Associate degree.
• Bilingual.

Responsibilities

• Sort, distribute, and log incoming mail, faxes, and overnight deliveries.
• Prepare materials for annual board and owner meetings.
• Serve as a liaison for the General Manager with the community, team members, and guests.
• Prepare and modify correspondence, signage, reports, memos, and emails on behalf of the General Manager.
• Order and distribute resort operations office supplies, toner, and printing and stationery supplies.
• Track office supply inventory, purchase orders, and invoices.
• Assist in coordinating service calls for office equipment repairs and maintenance.
• Assist with staff meetings, including taking minutes and scheduling, and support monthly staff lunches and events.
• Create and maintain resort operations contracts and ensure liability insurance certificates are on file for all on-property vendors.
• Assist visiting executives with administrative and clerical tasks as needed.
• Assist with new-hire processing, preparations for quality assurance, and business plans.
• Accomplish reasonable requests from management.
• Process department-head invoices in a timely manner.
• Assist the Front Desk when needed.

Benefits

• Benefits begin on the first day of work, with no waiting period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED