Administrative Assistant

PACCAR•Renton, WA

3d•Onsite

About The Position

PACCAR’s Kenworth Truck Company is hiring an Administrative Assistant to provide administrative support to the Materials and Maintenance departments at its manufacturing plant in Renton, Washington. The role supports departmental purchasing, records management, environmental reporting, and general office operations. The position prepares and processes information using departmental systems and works with suppliers and employees across departments and divisions.

Requirements

High school diploma or equivalent.
0–1 year of professional experience.
Able to work as a team player and relate to employees at all levels.
Detail-oriented and organized, with strong research, analytical, and follow-through skills.
Strong PC skills, including Microsoft Excel, Word, and PowerPoint.
Strong organizational, proofreading, and written communication skills; attention to detail; and ability to handle several issues at once.
Ability and willingness to learn additional software applications as required by changing technologies.
Ability to identify, coordinate, research, and resolve issues with little supervision.

Nice To Haves

Associate degree.
Knowledge of Microsoft Access.

Responsibilities

Collect and prepare data and draft reports for state, local, and federal environmental requirements.
Administer the department’s MRO process by creating and tracking purchase requisitions, reconciling open purchase orders against requisitions, ensuring invoices are received, and contacting vendors as needed.
Administer records retention and maintain, label, store, archive, and dispose of records according to PACCAR policy.
Maintain hard-copy and electronic records for maintenance and environmental functions, including packing slip files and MRO purchasing files.
Route mail and reports; maintain office supplies; and ensure copier, fax, and printer equipment is operational and maintained.
Prepare complex or confidential documents, forms, and reports requiring thorough knowledge of department procedures.
Provide information to suppliers and employees of other departments and divisions; receive, screen, process, and transmit information and data.
Establish, sort, and maintain records, files, procedures, and documentation.
Submit Supplier Compliance issues through the Vendor Compliance system.
Perform system receipts related to receiving correction issues and UMR resolutions.
Respond to inquiries and screen calls, visitors, and letters; route complex inquiries or provide information as appropriate.
Create, print, confirm, and distribute Tool Room purchase requisitions and orders using the MAPCON system.
Create, print, confirm, and distribute Maintenance and Engineering purchase requisitions and orders using the Maintimizer system.
Close out maintenance work orders in the Maintimizer system as required.

Benefits

401(k) with up to a 5% company match.
Fully funded pension plan providing monthly benefits after retirement.
Paid time off, including a minimum of 10 paid vacation days, 12 paid holidays, and sick time; additional vacation days are provided with seniority/years of service.
Tuition reimbursement for continued education.
Medical, dental, and vision plans for employees and their families.
Flexible spending accounts (FSA) and health savings account (HSA).
Paid short- and long-term disability programs.
Life and accidental death and dismemberment insurance.
Employee assistance program services, including wellness plans, estate planning, and financial counseling.
Holiday gift.