Administrative Assistant

SOCOTEC • Farmingdale, NY

3d • Onsite

About The Position

SOCOTEC is seeking a reliable, detail-oriented Administrative Assistant to support the team with processing and organizing field reports submitted by inspectors and engineers. The role reviews, formats, and prepares reports for client delivery, ensuring that they are accurate, professional, and complete. The position is full-time and based in the Farmingdale, New York office, five days per week.

Requirements

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to type accurately and manage repetitive tasks.
• Good time-management skills and ability to meet deadlines.
• Clear and professional communication skills.
• Strong written and verbal communication skills.

Nice To Haves

• Previous experience in an office or administrative setting.
• Familiarity with engineering, construction, or inspection reports.
• QuickBooks experience.

Responsibilities

• Review submitted reports to ensure they are complete and properly formatted.
• Organize and compile reports into final packages for client delivery.
• Follow up with staff when information is missing or unclear.
• Maintain organized digital files and records.
• Upload and manage reports using internal systems and software.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed